Bidding for a Contract

[David Love]

You should include everything that will be covered and what will not be
covered.  Get all the information you can about what they expect, the
extent of what they want done, frequency, accessibility, general size of
their budget for this etc..  I sometimes like to ask what the budget is
because it allows me to make recommendations about what can be
accomplished within the budget and perhaps the best way for them (and
me) to set up a working arrangement.  The actual bid should really be a
reiteration of what you have already discussed in detail.  If you simply
try and submit a blind bid without knowing exactly what they want and
expect, you may be shooting yourself in the foot.  You should also
inspect the pianos for general condition before making the bid and
include any potential problem areas that you discover.  Be clear about
your working arrangements and cost differences between coming in to
service all 8 pianos in a day, for example, and coming in to take care a
one problem on a particular piano or a single tuning.  

It's most important to discuss the details in advance of submitting the
bid.  It will make you look more intelligent in your approach, will make
it seem like you are really concerned with what their needs are and how
you can make it work for them, but above all, they'll remember you! 

David Love
davidlovepianos@comcast.net 

-----Original Message-----
From: pianotech-bounces@ptg.org [mailto:pianotech-bounces@ptg.org] On
Behalf Of William R. Monroe
Sent: Thursday, March 10, 2005 7:28 PM
To: Pianotech
Subject: Bidding for a Contract

List,

I have just been requested to submit a bid for servicing a small studio
(8
pianos), and I've never done this before.  I'm curious if there are
particulars I should include in the bid, structure, etc.  Anyone have a
standard "bid sheet" that they wouldn't mind sharing with me?  Reply
privately if you would like.

William R. Monroe
bill@a440piano.net


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